Responsibilities:

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• Inform AMA members and sponsors through website content including dates, times, locations and other relevant information including:

  • Weekly member meetings

  • Professional development events

  • Social events

  • Fundraiser nights

  • Volunteer opportunities

• Communicate with the AMA Executive Board about changes to web design and ask for feedback on new additions

  • Ensure content posted meets National AMA’s brand standards 

• Manage SEO of web pages and make key content searchable by adding keywords, tags and categories

• Work with the VP of Creative Content to upload blog posts and quality pictures from member meetings and events

• Answer emails from the Faculty Advisor, President, and VP of Member Coordination regarding internship and job opportunities in a timely manner

Responsibilities:

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• Plan and organize 2 community service events each semester 

  • May be custom events or a partnership with local organizations

  • Previous events include Krispy Kreme Challenge, Service Raleigh, etc.

• Speak at member meetings to promote volunteerism and member participation

• Partner with AMA Triangle and sponsors to develop an upperclassman mentor program 

  • Work with AMA Executive Board and President to create a mentorship program schedule early in the semester to structure and encourage relationship building 

• Develop and execute AMA’s internal mentorship program for underclassmen

• Research and book AMA for campus events to engage our members and increase brand awareness for our chapter

• Speak at 2 or more speaking engagements with outside clubs and organizations each semester to promote AMA

  • Standardize a presentation on AMA’s value proposition and offerings 

  • Meet with leaders of other organizations to build a culture of collaboration

• Manage the Director(s) of Community Relations to achieve chapter goals

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Responsibilities:

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• Manage and design content for the chapter’s social media platforms

  • Facebook, Instagram, and LinkedIn 

• Create promotional materials for member meetings and main events

  • Primarily flyers and brochures

• Update the AMA bulletin board in Nelson Hall with information on upcoming member meetings or events

  • Include date, time, location/room number, etc. 

• Oversee design and branding standards for directors working with VPs creating promotional material 

• Work with AMA Executive Board members 

  • Send preview of social media posts and promotional material to President for approval

  • Converse with the VP of Member Coordination and VP of Web Content to ensure communications are synchronized and on-brand

• Manage the Director of Advertising & Promotion to achieve chapter goals

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• Work with the AMA Executive Board and President to create an annual budget at the beginning of the year

• Manage monthly balances

  • Track all revenues and expenses from the Wells Fargo account in Excel

  • Update the President and Faculty Advisor by sending a PDF of the budget at the end of every month 

• Apply for appropriations with both Student Government and Poole Council

  • Meet 2 different deadlines in Fall and Spring 

  • Emails with specific instructions will be sent for each one 

  • Organize all receipts 

• Order food for member meetings 

  • Place orders several hours before member meeting to be ready for pick-up around 5:40 PM 

• Safeguard and monitor the AMA debit card 

  • Faculty Advisor will take you to the bank to set up a debit card in your name

  • Purchases MUST only be made for AMA purposes 

  • Regularly check the Wells Fargo Bank Account 

  • Oversee lending the card to other Executive Board members

• Assist other members of the Executive Board with projects

Responsibilities:

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• Communicate proactively with the advisory board, Professor Byrnes, and the President to finalize clients, complete assignments, hire consultants, and update on work progress

• Facilitate account managers and relationships with sponsors to facilitate information flow and timely realization of deadlines

• Communicate proactively with clients and teams to meet needs and desired outcomes

• Manage work teams, delegate tasks, and set deadlines to finish projects on time and present deliverables to clients

• Work with the VP of Finance to process transactions 

• Communicate and work proactively with the Exec Board, Professor Byrnes, and President to hire, train, or reassign consultants on work teams to maximize productivity

• Update the AMA Executive Board on work progress and relevant information, ask for help, and take suggestions when needed 

• Create templates/guides for workflows and client-facing interactions

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Responsibilities:

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• Communicate proactively with the advisory board, Professor Byrnes, and the President to finalize clients, complete assignments, hire consultants, and update on work progress

• Facilitate account managers and relationships with sponsors to facilitate information flow and timely realization of deadlines

• Communicate proactively with clients and teams to meet needs and desired outcomes

• Manage work teams, delegate tasks, and set deadlines to finish projects on time and present deliverables to clients

• Work with the VP of Finance to process transactions 

• Communicate and work proactively with the Exec Board, Professor Byrnes, and President to hire, train, or reassign consultants on work teams to maximize productivity

• Update the AMA Executive Board on work progress and relevant information, ask for help, and take suggestions when needed 

• Create templates/guides for workflows and client facing interactions

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Responsibilities:

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• Take notes of important points made by members of the Executive Board, during executive meetings, on the official meeting notes

• Record Executive Board member attendance during member and executive meetings

• Executive Board members cannot miss more than 3 meetings each semester

• Establish a calendar with Executive Board Members for food pickup for the semester

• Track speaker time during each member meeting by holding up time cards

• 15 minute sign at 7:10 / 10 minute sign at 7:15 / 5 minute sign at 7:20

  • Be visible to the speaker, i.e. front row

  • Prop the time cards on the desk or on top of your laptop 

• Assist the VP of Membership with meeting check-ins and registration processes

• Book rooms for member meetings for every meeting at the beginning of each semester

• Create spotlights to reward engaged members:

  • Member of the Month

  • Internship or job placement recognition

  • Birthdays

• Take on projects and initiatives to reward and incentivize regular members

• Compose a bi-weekly summary of speaker and company information for upcoming meetings to send to the Executive Board on Fridays before member meetings

• Create PowerPoints for meetings along with a universal short star-rating survey to be implemented and assessed after every meeting

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Responsibilities:

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• Retain corporate sponsors between July - October and encourage package deal upgrades

• Send initial emails to each contact on the master link to inquire about sponsorship prior to the beginning of the academic year in June - July 

  • Personalize emails and follow-up to communications

• Send detailed thank you letters to each sponsor after payments for their sponsorship are received

  • Communicate with Dr. Byrnes about received payments

• Fulfill sponsorship promises

  • Set an action plan at the beginning of each semester with a timeline for completion

• Organize at least 1 fundraiser per semester to break even or fundraise for the chapter

• Ideas include: AMA Cookout, Member Auction, Percent of Purchase Nights

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Responsibilities:

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• Check members into a Google Doc for all member meetings and AMA events:

  • Bring a laptop to every member meeting

  • Engage and welcome members to meetings

• Send emails to current members who need to renew their AMA membership

  • Membership expires after 1 year

• Coordinate membership details with National AMA

• Meet with AMA’s Faculty Advisor as new members join to organize and send paperwork to the national office

• Work with the VP of Administration to reward engaged members

  • Send the Google Doc with member meeting attendance so the VP of Administration can regularly update points

• Track members in classes eligible to receive extra credit:

  • Byrnes’s BUS 360 Class

  • Possible other classes

• Manage the attendance spreadsheet at member meetings

  • Check on engagement percentages

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Responsibilities:

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• Plan 1 large professional development event per semester

  • Fall: Meet the Pros

  • Spring: Business & Billiards

• Plan 1 small professional development event per semester

  • Fall: LinkedIn Workshop

  • Spring: TBD

• Plan 2 company on-site visits for the year (One per semester)

  • Past sites include Citrix, SAS, ROI Revolution, Reunion Marketing, Cisco, etc. ○ Goal is to tour the office of a sponsor

• Manage several Directors that will aid you in making each specific event successful

  • Director of Meet the Pros

  • Director of LinkedIn Workshop

  • Director of Business & Billiards

• More information can be found here​